Vendor Coordinator

Brief Job Description:
The Vendor Coordinator recruits vendors for the retreat; ensuring a diversity of interesting products, a range of prices and smooth traffic flow.

Specific Responsibilities:
Recruit vendors and serve as primary contact for them. Develop a floorplan or layout for the vendor booths, Silent Auction and coordinate setup with the site. Provide appropriate signage and assistance with setup. Serve as vendor point person before and during the event. Coordinate collection of vendor fees with W&R Treasurer.

Major Tasks:

• Update the vendor application for the current retreat and coordinate its distribution with the W&R Office Manager, preferably mid-late summer. 
• Serve as contact person for vendors; confirm receipt of applications and acceptance/rejection
• Prompt all accepted vendors to register online either as a vendor (no charge) or as retreat attendee (retreat fee). If registered as a vendor they will be given the option to purchase a lunch on Saturday.
• Develop a floorplan for the vendor booths and Silent Auction
• Prepare a list of vendors and their contact information for the attendees - also send to office manager for posting on the web
• Prepare or arrange for appropriate signage, include vendor hours
• Coordinate any special setup or equipment requests with the Site Liaison or directly with the site
• Prior to the retreat, confirm vendor participation and send them relevant information, i.e. directions, lunch info, number of workshop participants etc.
• Arrange for assistance / supervision of the loading area to ensure equitable access to the retreat site entrance
• Coordinate collection of vendor fees with W&R Treasurer